Terms and Conditions
Documentation for Special Processes:
If you are performing any special processes, you are required to supply one of the following documents to ensure your process conforms with all specification and contractual requirements.
Certificate of Compliance
Certificate of Conformance
Certificate of Analysis
Material Suppliers:
Material Certifications must accompany all product shipped for all Purchase Orders fulfilled stating that all materials supplied meets specification and purchase order requirements.
Packaging:
All material must be packaged suitably for ground or air transportation and must provide protection from in-transit damage. Failure to comply with this policy will result in a rejection of product or parts. Swift Universal Optical Systems reserves the right to make a disposition on any damaged product to determine whether parts will be returned for credit or deemed usable. If Swift Universal determines that the product or parts are damaged and deemed unusable, we reserve the right to reject the shipment and return it to sender at the sender’s cost for reprocessing or sorting.
Shipping:
All shipping documents (packing list, bills of lading, etc.) must refer to the Customer Purchase Order Number. All material shipments must comply with our Packaging Requirements. Every shipment must be protected to ensure the quality, preservation and safety of the shipment. All freight instructions must be executed. Failure to follow these instructions will result in Swift Universal non-liability for freight charges and freight charges will be billed to vendor or supplier. These shipping instructions apply only to products/materials being delivered to Swift Universal Optical Systems unless drop shipment authorization is given.
Counterfeit Part
If applicable, you are required to have a Counterfeit part program to eliminate the use of any unauthorized copy, imitation, substitute, or modified part (e.g., material, part, component), which is intentionally misrepresented as a specified genuine part of an original or authorized manufacturer. If Counterfeit parts are detected in your organization, you must notify Swift Universal within 24 hours.
FOD-Foreign Object Debris
You must ensure processes and products are free of FOD. A (a substance, debris or article alien to any raw materials purchased).
Supplier Quality Terms and Conditions
Supplier Quality Terms & Conditions may include but are not limited to the following:
1) Proof of existence of Quality Management Systems (QMS) and certification(s).
2) The identification and revision status of specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data.
3) Requirements for design, test, inspection, verification (including production process verification), use of statistical techniques for product acceptance, and related instructions for acceptance by the organization.
4) Access to records on qualification of personnel.
5) Access to test specimens for design approval, inspection/verification, investigation or auditing.
6) Requirements regarding the need for the supplier to:
a) Notify Swift and get approval before known nonconforming products are shipped
b) Grant formal approval to Swift prior to scrapping supplier owned nonconforming material at our site
c) Provide notification and seek approval prior to making significant changes in product and/or process design, changes of suppliers (if designated), and changes of manufacturing facility location
d) Flow down these requirements, terms, and conditions to your lower-level suppliers
7) Supplier employees need to be aware of their contribution to product conformity, their contribution to product safety and the importance of ethical behavior.
8) Suppliers must communicate their records retention policy to Swift Universal Optical Systems and demonstrate compliance with that policy.